Privacy policy
Last updated: 18 June 2024
1. Introduction
RuiMin Law Firm (“RuiMin”, “we”, “us”, or “our”) value your privacy. Please read this Privacy Notice (“Notice”) carefully as it will help you understand how and why we collect your personal information, how we protect your personal information, and how to exercise your rights in relation to your personal information.
If you have any questions concerning this Notice, you could contact us via the contact details in Section 8 “How to contact us”.
2. How & why we process your personal information
When you are using our website and other online services, we may collect the personal information you voluntarily provide us by registering an inquiry on our website, subscribing to any newsletters or events and emailing us, such as your contact information (e.g., email and phone number) and other personal information (e.g., your name, name of your organisation and your position). We use such information to contact you, reply to your inquiry, or send you the materials that you subscribed for, depending on your specific requirements.
When visiting our website, our web server will automatically collect your IP address, the volume of traffic received, and logfiles to enable access to and display of our website and to protect our website from unauthorised interference.
When advising our clients, we may process the personal information of various individuals, including (i) clients, counterparties, other advisers and consultants, and their respective officers, agents and staff; (ii) our partners and staff; (iii) third parties related to the matter. The scope of personal information we process depends on the nature of the matter, and under such circumstances we limit the scope to the necessary minimum.
We use such information to provide legal services to our client, to comply with applicable legal requirements (e.g., to carry out our conflict check, and to comply with legal disclosure obligations), for internal operational purposes (e.g., record keeping, accounting and billing) and business development purposes.
When you sign up for our offline seminars, webinars and other social media activities on our website or social media, we may collect the information you voluntarily provide to us by submitting our registration form, such as your name, position, name of your organisation and contact details, to administer access to and present the respective seminar, webinar or event, and to send you documents according to your requirements. We may also use such information collected from registration and attendance for business development purposes.
When you apply for a position with us, we may collect the information you voluntarily provide by submitting our registration form or emailing us, such as your name, contact details, education and work experience, in order to assess your suitability for the position.
3. Why and how we disclose your personal information to third parties
We may share your information with certain third parties under the following circumstances:
We may share the information you provide with third-party service providers who assist us in delivering services. These could include insurance companies, IT service providers, background check providers, translators, accountants, and tax advisors. We will ensure that any third-party service provider we engage maintains an appropriate level of security and confidentiality to protect your personal information.
Subject to compliance with applicable laws and regulations, we may disclose information to regulatory authorities, government bodies, courts, or other third parties if such disclosure is mandatory for legal or regulatory purposes.
4. How we store your personal information
Where we store your personal information
The personal information we collect will be stored in mainland China when required by applicable laws and regulations. In other cases, we may store your personal information outside of mainland China in the following ways:
many of our third-party service providers (e.g., virtual data room, cloud storage, etc.) are located outside of mainland China, so they may transfer your personal information outside of mainland China when they process your personal information;
we may also transfer your personal information outside of mainland China when it is necessary to conclude and fulfil a contract that we have entered into with you.
When we transfer your personal information outside of mainland China, we will adopt safeguards under applicable laws and regulations before transferring your personal information abroad, for instance, conducting a security assessment or obtaining government approval if such assessment or approval is mandatory, as well as other appropriate technical and managerial measures to ensure data security during transmission.
Retention period
We take all reasonably practicable measures to ensure that we store your personal information only for as long as there is legal ground to do so. When there is no longer a legal ground for the information to be retained, we will erase such personal information securely, or in some cases anonymise it.
5. How we protect your personal information
We protect your personal information that we process in the following ways:
Implementing Security Measures: we employ industry-standard security measures to safeguard against unauthorized access, disclosure, alteration, or destruction of data.
Anonymisation: personal data may be anonymised before processing or transmission.
Access Controls: we restrict access to personal information to only those employees or service providers who need to know to provide our services.
Regular Audits and Updates: we conduct regular reviews and updates to security practices.
Incident Response Plan: we have a plan in place to respond to any data breaches, including notifying affected individuals and relevant authorities promptly.
Employee Training: our employees are trained on data protection and privacy laws to handle personal information responsibly.
6. Your rights and how to exercise them
Subject to applicable laws and regulations, your legal rights as data subject include the following:
Right to Access: You have the right to request access to your personal information held by us.
Right to Rectification: You can request corrections to any inaccurate or incomplete personal information.
Right to Erasure: Under certain conditions, you have the right to request the deletion of your personal information.
Right to Restrict Processing: You can request the restriction or suppression of your personal information.
Right to Object: You have the right to object to the processing of your personal information based on legitimate interests.
Withdrawing Consent: If you have previously given consent for the processing of your personal information, you can withdraw it at any time.
If you would like to exercise your legal rights of a data subject, you could contact us via the contact details in Section 8 “How to contact us”. RuiMin will respond to your requests within a reasonable timeframe and in accordance with applicable laws and regulations. Please note that to the extent as permitted by applicable laws and regulations, we may not be able to address your request to exercise your rights under certain circumstances, if we reasonably believe your request is without proper cause, requires too much technological efforts, creates risks to others’ legitimate rights and interests or is impractical.
7. Updates to this Privacy Notice
Please reference the “Last Updated” date at the top of this page to see when it was last revised and posted.
We reserve the right to update this Notice occasionally to reflect the legal, technical, and business changes and development by posting the new version on this page. Depending on the significance of the update, we may notify you in the appropriate manner if required by applicable laws and regulations.
8. How to contact us
If you have any questions about this Notice, including requests to exercise your legal rights, please contact us via the contact information below.
Contact Information
contact@ruiminlaw.com
Unit 603, 605, 606, Level 6, 8 Century Avenue, HSBC Building, Pudong New Area
Shanghai 200120 China